Filled Positions

As an Executive Admin Assistant, you will be a key member of our remote team, providing high-level administrative support to our executives. Your exceptional organizational skills, attention to detail, and ability to handle confidential information will contribute to the smooth operation of our organization. If you thrive in a fast-paced, dynamic environment and possess excellent communication and problem-solving skills, we invite you to apply for this remote position. 

What you'll be doing 

• Managing executive calendars, scheduling meetings, and coordinating travel arrangements 
• Drafting and editing correspondence, reports, and presentations 
• Handling incoming and outgoing communications, including emails and phone calls
• Organizing and maintaining files and records, both physical and digital 
• Conducting research and compiling data for various projects and reports 
• Coordinating and supporting meetings, including preparing agendas and taking minutes 
• Assisting with the preparation of financial documents and expense reports 
• Acting as a liaison between executives and internal/external stakeholders
• Providing general administrative support, such as ordering supplies and managing office equipment 

Requirements 

• Proven experience as an executive assistant or in a similar role 
• Excellent organizational and time management skills 
• C1/C2 English Level proficiency (both written and spoken English)
• Proficiency in Microsoft Office Suite and other relevant software 
• Ability to handle sensitive information with confidentiality 
• Detail-oriented with a high degree of accuracy 
• Ability to multitask and prioritize tasks effectively 

Preferred candidates for this role have previous experience supporting C-level executives and possess a strong understanding of executive-level operations. They are proactive, self-motivated individuals who can anticipate needs, exercise good judgment, and maintain a high level of professionalism. Exceptional communication skills, both written and verbal, are essential, as well as the ability to work independently and collaboratively in a remote team environment. We value candidates who demonstrate a strong work ethic, adaptability, and a positive attitude. 

We offer a full-time, US-hours remote job, 40-hour workweek Mon-Fri, with excellent prospects for long-term growth for an ambitious experienced Executive Admin Assistant. We can offer HMO and other benefits to Philippine candidates.